Although hunting, recruiting, and managing the best job candidates for a small business is quite a task, processing their payroll and paying them on a timely basis is certainly a responsibility demanding equal attention. Payroll is more challenging for small businesses as the line between the HR and payroll departments with these businesses is usually blurred. This becomes even more complex as payroll processing heavily depends on a constant interaction between HRIS and payroll services. Consequently, it assumes great importance for small businesses to seamlessly integrate HRIS and payroll services. Proper integration of HRIS and payroll services aligns the interaction between the two very crucial business processes and makes your HR and payroll management tasks smoother. This helps businesses ensure that their workforce is paid accurately and on time; this in turn keeps the motivation level of their employees high. 

This required alignment in HRIS and payroll services can very easily be accomplished by employing good cloud-based payroll software. Online payroll software automates the whole process and reduces the workload for small businesses. It makes their payroll and HR teams more efficient by reducing tedious administrative tasks and saves them a lot of time to focus on strategic tasks conducive to business growth. 

Following are some benefits to establish the need for an integrated HRIS and payroll software for small businesses. 

1. Smooth Experiences for Employees with Timely and Accurate Paychecks

With cloud-based payroll software in place, the transition from a job candidate to an employee is smooth. As soon as a candidate is hired, data is automatically available immediately for an onboarding process. This leads to a very smooth experience for the employees and helps to engage them by sparing them the frustration of tedious processes. 

Online payroll software makes tasks related to HRIS and payroll services for your staff user-friendly. Although accurate and on-time paychecks for the workforce is crucial for organizations of all sizes and stature, this is especially important for small businesses. It is important to keep the motivation level of the employees high to achieve consistent growth. 

Timely and accurate paychecks depend on the ability of an organization to properly track attendance, calculate taxes and different benefits applicable to employees, and much more. Payroll software takes care of all this and makes HRIS and payroll processes seamless.

2. Relieve Your HR and Payroll Teams for Strategic Responsibilities 

Many businesses have multiple and separate systems for HR and payroll. Imagine a situation wherein businesses have separate systems for onboarding, tracking attendance, managing leaves, payroll calculations, and other requirements. The approach of keeping separate systems has a major issue. This approach makes it difficult for these separate and standalone systems to interact in a synchronized way. This makes it necessary for HR and payroll departments to access multiple systems separately. With such systems, they have to feed overlapping employee information separately into different systems manually, consuming a lot of their time. 

Because of the above-mentioned reasons, it is recommended to implement an integrated HRIS and payroll software. This will eliminate relatively unproductive and tedious tasks from the process and help your HR and payroll team concentrate on more strategic tasks. 

3. Eliminating Payroll Errors that Cost Dearly

It is very important to strive and eliminate payroll errors as these errors cost dearly for businesses. This can be very detrimental, especially for small businesses. As such, small businesses should aim for accuracy and remain compliant when it comes to payroll calculations. But with manual processes across multiple systems, the possibility of human error will always remain a possibility. 

By implementing an integrated payroll software, different HRIS and payroll tasks can be properly aligned and streamlined, eliminating the possibilities of human errors and resultant costs. 

4. Improved Reporting

There is a constant increment in the pool of business data over time. This becomes more and more difficult to pull relevant data for actionable insights with every passing day. To aggravate the situation, you have multiple systems to work that are standalone. 

With integrated payroll software in place, businesses can access their crucial business data within a single system.

Payroll software can help payroll and HR departments in small businesses be effective with hiring the best candidates and engaging the workforce. Payroll software seamlessly integrates the HR and payroll processes, leading to a synchronized interaction and better functioning of the departments. It automates the whole process and leads to an optimal system with reduced errors and greater accuracy.