Although PPEs are only the first step in preventing the spread of infections and include numerous other precautionary measures they are still an essential part of the safety measures to protect oneself against the viral infection. As increasing numbers of health workers are beginning to use protective suits, there is a growing need for keeping track of PPE in the workplace. While using an effective PPE inventory management system, it is more efficient to maintain safety and adhere to compliance goals and at the same time reducing waste of resources.
There is a growing need to keep track of expensive PPE, which includes a full-face respirator with self-contained breathing apparatus, N95 grade respirators, gas masks, and surgical masks, which are in huge demand and therefore face a greater risk of theft or being misplaced at a crucial time of need. PPE management software is extremely helpful for centralized and effective control of the inventorying, assignment, allocation, and delivery of PPE apparatus.
How PPE Inventory System Works to Keep Track of Reusable PPE Apparatus
Who is wearing a PPE and how frequently is it being required to change to a new apparatus are a few important aspects that health service providers and hospitals engaged in the fight against COVID-19 need to worry about.
Ignatiuz has been the leading PPE management solutions provider for years and has the best inventory management software designed to keep track of PPE suits. Here are the simple steps that show how it works:
- Scans and identifies correct material for storage
- Maintains a database of all PPE materials
- Verifies storage conditions
- Completes frequent inspections
- Notifies when maintenance is needed
- Audits trail of stock being used
Ignatiuz’s PPE inventory tracking system helps hospitals to streamline all processes and provides a better way to manage PPE stock levels. The inventory management system provides a comprehensive overview of the entire inventory and use of PPE apparatus at every step of the way while using innovative inventory tracking software. The software is designed to help hospital administrators to get important insights and information as and when required so that administrators can make effective decisions instantaneously.
What makes PPE Inventory Management Systems work so effectively?
Check out the ways that the Ignatiuz PPE inventory management software works with extreme efficiency to manage and audit the stocking, usage, and maintenance of PPE kits at healthcare centers:
1 – Scanning and identifying the correct materials to store
The Ignatiuz software system uses barcodes when new PPE stock arrives for quicker and more efficient storage of inventory information. A mobile app can also be used to manually enter the stock quantity of the PPE stock on arrival. When the PPE apparatus needs to be used, the user simply needs to scan the barcode and fill in the quantity they need.
The inventory management software makes it faster and more efficient to search for PPEs as the software attaches the product image according to the categories defined in the app. As the software provides access to PPE distribution, stock management becomes extremely easy.
2 – Maintaining a comprehensive database of materials
The PPE inventory software uses a central database to store relevant information related to inventory levels. It ensures quicker access to PPE stock levels at any time. The system updates PPE stock levels in real-time and always displays the most accurate data.
The inventory software provides stock information in an easily readable format and interactive reports are generated to help management make efficient purchase decisions.
3 – Verifying storage conditions
The PPE inventory system saves information regarding various storage conditions that are needed for the efficient functioning of different types of PPEs. It also provides comprehensive instructions to users on how to safely store PPE apparatus and also monitors the current stock to ensure that it is stored in ideal conditions.
4 – Completing inspections
The Ignatiuz PPE inventory system allows users to easily inspect information with quick-retrieval options. It involves information regarding the delivered PPE apparatus and the time of their use. It generates accurate PPE usage reports with a centralized information storage system.
5 – Effectively communicating for easy maintenance
The inventory management system for PPEs creates customized alerts according to inventory plans and notifies the person responsible when low stock levels are reached. It also integrates storage data seamlessly using Microsoft Power Platform using 3rd-party add-ons.
6 – Auditing trail of stock usage
The centralized data storage system in PPE management software helps with easy auditing through quick data access and retrieval of data. It monitors the fresh stock delivered and its usage. A detailed report is generated for each new PPE stock and its usage.
Conclusion
The Ignatiuz PPE inventory management software is an excellent way for hospital and healthcare administrators to ensure that they never run out of PPEs and ensures prompt and reliable service to patients in these critical times.
