Every organisation is made of departments focusing on a specific task like marketing handling all the brand promotion and advertising activity, accounts department handling all the finance-related tasks for the company. You need each department however small or big to work together for running the company. If you see it from an organisation standpoint, you always need an HR department that can include one professional in a small business. Small businesses can leverage on HR software to run its business to take care of the employee in the organisation such as the HR Coach Australasia.
HR Management software is capable of performing various task functions ranging from recruiting to onboarding, managing employee benefits, using people analytics to analyse your workforce, managing time and attendance for the employee and many more. While a large business can greatly benefit using this software, small businesses can also leverage this software in substantial ways. Let’s identify what are the areas where they can use this software:
- Recruitment and onboarding: this is one of the most important tasks in a small business. The quality of your hire is dependent on the growth of your organisation. Small businesses can use this software to automate their hiring process, from job posting to track hiring and manage the onboarding cycle.
- Payroll: It includes the wage you own to your employee, government. Managing this is a difficult task that requires a specialized team but with HR and payroll software, you can automate your payroll task while also compliance with the payroll laws.
- Training: It is difficult to provide training to all employees but that does not mean one should neglect it, this software comes with a learning management system that helps digitise your employee training program and have them get access to various courses.
- Attendance: Regularly maintaining your employee attendance helps the organisation keep a track on their work hours this way they track how many employees work overtime, are latecomers or punctual. HR Management software is equipped with an attendance module to cover all the time and attendance activity of the employees and also track their leaves and is integrated with their payroll.
So we talk about the area where they can use this software, let’s talk about the benefits they will get out of this.
1. Saves time
Small businesses owners often have limited time available for HR management tasks due to a large number of activities that they have to care for themselves. After all, the level of hierarchy in a small business is low so you have to manage the various departments alone.
When you use HR management software programs, you can save time by automating various HR tasks. Because of automation, business owners have additional time by avoiding having to work on human management errors.
2. Improve Employee Productivity
When you use HR management software, you can completely automate tasks with minimal effort required from the management. For example, you can automate your hiring process from job posting to screening resumes helping select the best qualified for the job than track their onboarding process.
Employees can also be able to access all the information they need in their employee profile page, such as payroll statements, leave and attendance. This software comes with a feedback feature for performance management where an employee can provide positive feedback to their colleagues which serves as motivation to work hard and provide better results.
3. Data Security
HR management software is one of the most secure platforms for storing all your employee’s record and business information. The information is only accessible to admin and the managers of the respective departments which prevent the risk of data leak and in events of any mishap due to fire or damage to the building these data can be easily restored compared to the one stored in paper files.
4. Cost Saving
When you plan to invest in an HR management software, it is pretty common to think about the cost to purchase the software and to train your team on the platform. But you can’t ignore the fact that hr software will save you a lot of money.
For example, you can remove the need for paperwork since all the information is now in the digital platform. You don’t need to hire HR professionals for your organisation to manage your payroll because of the inbuilt payroll feature which will improve efficiency of the payroll calculation. Another benefit is that it reduces the cost of hiring and with its performance management module you don’t need to worry about talent management because of which an HR professional can potentially reduce the cost associated with employee turnover and hiring new candidates.
5. Taking care of your employees
The hr management software gives you the ability to monitor and manage your employee with its range of employee modules. For example, you can monitor your employee attendance, and you have access to information related to their available sick time and leave days. Furthermore, the employee is able to request for leave right in the software and the manager can approve and disapprove in the same app. In some cases, this hr software even helps you to get to know your employees better, increase employee engagement through performance management, career milestones, and feedback system.
6. Improved decision making
HR management software comes with hr analytics feature which provides easing reporting through which you can get actionable insights of your employee’s data, you can build your own custom report, schedule reports for daily tracking and you can also analyse what’s working and what’s not.
Conclusion
Every large organisation started as a small business they worked hard in expanding into new markets, introducing new products or simply boosting sales to their target audience. What they also did was adapting to the changes in the business environment. Hr software is one of the fastest-growing software that is revolutionising the hr process and management. The right HR software can facilitate growth, and it can decrease the need to expand your workforce significantly to meet the demands of the customer and channelise your resources and efforts in the right direction without the need to spend too much time.
