Technology continues to advance in every aspect of our society, including health, business, management, information systems, and even in the education sector. Education and learning have witnessed significant changes and the way education is delivered has taken a dramatic turn. With the emergence of online learning and smart classrooms, it’s safe to say that a new age is coming its way towards educational technology. Because of this, it has become necessary for educational institutions to invest in a school management software. 

The use of a school management system or software is yet another step towards revolutionizing education in different educational institutions. School management systems play an important role in improving institutional management. 

In the past, schools and colleges used to handle records manually. Whenever school officials needed anything from calculating students’ grades, managing new student admissions and storing student data to searching for an important piece of information, they needed to manually check hundreds of files from big huge filing cabinets. 

Fortunately, times have changed now. As a matter of fact, things have only gotten better. With the existence of the school management software, it has never been easier to manage employee information, track students, managing the inventory for the library and vehicles. No longer do teachers and school administrators have to worry about losing records and causing unnecessary delays or efforts only to search for a single piece of information. With the installment of a user-friendly management system in schools, teachers, educators, and school administrators can streamline administrative tasks and focus on more important things, thus improving their efficiency. 

Let’s take a look at what benefits academic institutes can get out of a school management system and why they should make the switch to it. 

Why Use a School Management System?

There are many benefits that a good, well thought-out school management software can offer. One of them is making it easier for school admins and teachers to access and manage files. The file management feature is just a click away from the system. Because the information remains well-protected on the system there’s no need to worry about people gaining unauthorized access to the files. 

This level of security is simply not possible when you manage files manually. In addition, a school management system allows you to access every bit of information as quickly as possible because it’s all organized and sorted in the database. 

The file management feature is not the only thing that comes with a school management software; there are other wonderful features that come along with it too. 

Let’s take a look at some of its most common features below:

Student Management –managing student files and information has become an important issue in many schools and universities. For example, if there are more than 60 students in one class and three to four sections for each class, it can become quite difficult to track students and keep records from student admissions to transfer certificates. This is especially true when it comes to managing their fees, and it becomes an overhead. 

A good, reliable management software can assist educators and school administrators in managing student data with its powerful search feature. With this system in place, you can manage student attendance, photographs, and move students across different classes. The software even allows the facility to print transfer certificates and student cards, preserve educational histories and send updates via SMS. 

Fee Management –fee management can create a huge overhead for many educational institutes. A school management system can make the process a lot easier and simpler in the most effective way possible. It makes all tasks related to fee management, such as storing and generating fee receipts; sending reminders of outstanding fees to students or parents through SMS and so on. The software makes it easy to work seamlessly and get rid of 90% of the manual work. 

Automating fee calculation, fee collection and receipt generation also reduces or eliminates human errors that come along the way. 

Library Management –management software nowadays are equipped with the ability to manage libraries too. It makes a school’s entire library process automatic, while giving them empowering features such as the Book Search. The software keeps record of all the books that have arrived, been issued, returned or lost so that they can check the status of the book any time they need them. The management system provides schools with a smarter way to manage their libraries. The more advanced the software, the more it helps keep and view book issue history and even provide summarized reports. 

Employee Management –school management systems help keep all employee records, resulting to quick access to important information. It also lends to a more effective payroll and leave management system. It makes keeping all information related to all academic and non-academic staff members, such as personal information, parent/guardian information, salary information and more. Combined reports, such as a list of employees, salary reports, and etc. can also be provided on demand.  

Transportation Management –the school management system’s transportation module manages and improves the entire transportation operation of the school. It also provides an assurance of efficient tracking of the school’s fleet of vehicles. While the transportation feature varies from software to software, most systems define and preserve vehicle and routing info, transportation fees, and also keep track of the students via the transport facility. 

Inventory Management –management systems also help school administrators in managing inventory. For instance, they get help in managing all their transactions such as:

• buying and selling goods/items 
• adding details of the individual transactions
• keeping track of profits and losses

The system lets you preserve information for all your inventory items from entry to exit. You can even create annual reports on the time consumption and revenue generation. Isn’t this such a convenient feature?

Conclusion

Technology grows at a such a rapid pace that many of us can hardly keep up. New devices and processes are discovered and introduced almost every day. These technologies help make our lives easier and more convenient. it only makes sense for everyone, even educational institutions, to take advantage of these technologies to stay competitive and survive in this ever-changing world. This is the reason why schools need to install a good school management system.